Casting calls that book themselves.

Book a demo. We walk through your kind of event, then onboarding: your roster imported, your account set up, and eight hours of one-to-one help to use across your first year.

EntertainHQ launches in November 2026. Demos are happening now, and the first companies onboard at launch.

Yes. Import your performers, invite them by email, and they finish their own profiles through a guided first run. Onboarding is invite-only: nobody joins your roster without you.

At launch, a guided import takes spreadsheets and the exports from HoneyBook, Dubsado, Check Cherry, Syngency, Party Pro Manager, Ubeya and StaffConnect: you upload the file, match the columns, check the preview, and it lands. Direct connections to the tools that have an API follow in the first quarter after launch.

Every plan runs the whole operation, with unlimited staff logins. Starter is for rosters up to 50 performers. Growth goes to 250 and folds in financials and reports. Pro goes to 1,000 and folds in the costume portal. Complete has everything in Pro with no limit on performers. Texting, from a number in your company’s own name, is coming as an add-on on any plan.

A person on your roster who can be cast. Staff logins, whether agents, admins or wardrobe, are unlimited on every plan and never count.

Yes, whenever you like. A change applies from your next bill.

Monthly plans run month to month. A yearly plan is the year at 10 percent off, paid up front; add-ons are billed monthly at their full price on either. Onboarding is a one-time charge either way.

$1,000, once. Your roster imported, your account set up (talent types, regions, your letterhead and contract wording, reminder timings, roles and grants), and eight hours of one-to-one help with a person, to use whenever you like in your first year. More hours are $125 each. It is charged once, on every plan.

No. Everything a performer does (apply, sign, confirm, update their profile) happens from a text or email link that signs them in. No passwords, nothing to install, no text they didn’t opt in to. A performer’s first experience of your company on EntertainHQ should feel like a good agent, not a form.

The link in their text or email opens their booking: call time, the performance window, the character and any prep notes, and the contract, which they sign from the phone. The signed PDF is on file for both of you. Reminders go out three days before and the day before, with their call time, and whoever manages the event gets the day’s details that morning.

One. A staff account can carry a performer profile as well, so an agent who also takes gigs signs in once and sees both sides.

As current as the performers keep them, which is the point: sizes, photos, media, regions and availability live on their own profile, and the portal nudges them when something is missing rather than nagging everyone.

Talent Payments turns signed contracts into pay runs: what is owed per event, who has been paid, what is still outstanding, with an export for your bookkeeping. You pay them the way you pay them today; EntertainHQ keeps the record straight.

You post the call: the talent type, the region, the dates, how many you need. The matching, opted-in performers get it by text (or email), apply in one tap, and you accept the ones you want. Each acceptance generates the contract; each signature fills a seat; every yes is on the event.

A question, not an offer: who is free on the 18th? Performers answer from the message and the tally fills on the event, so you know who to cast before you post anything.

Yes. Pick the performer, set the call time and the fee, and the contract is generated the same way. Direct bookings and casting-call bookings sit side by side on the event.

Remove them with a reason. The contract is voided and stamped with who removed them and why, the seat reopens, and the performer is texted the note you write, never the internal reason.

Yes. EntertainHQ runs leads, clients, proposals, contracts, invoices and payments itself, on the same event the casting side works from, so there is nothing to keep in sync.

The proposal, the client contract and the invoice go out from the event, and the invoice is paid by link: a deposit, then the balance. Clients get a page of their own that opens from the link in the email, no login.

Client payments settle into your own merchant account, connected in minutes. Your processor’s fees apply, and we never hold your money.

Yes. Document Studio is a document generator built into EntertainHQ. You write each document once, in your own words and on your own letterhead, with a version for each kind of event if you want one, and it starts you with a standard set so you never begin from a blank page. Every event then fills in its own copy: the client, the venue, the times, the money and the performers. Every edit to your wording is kept, and a copy goes out for signature from the event.

Not yet. Texting opens as an add-on on any plan once each company can text from a number registered in its own name. Until then every notice goes by email, with the same words and links. Book a demo and we will tell you when it opens.

Yours. Every company texts from a number registered in its own name, so performers see you, not a platform. Registration with the carriers takes about two weeks, and we do the paperwork as part of onboarding.

Yes. Performers opt in explicitly and every message carries STOP/HELP, which cannot be edited out. You choose which of the app’s messages send at all, and you can reword any of them, with the cost shown as you type.

Nothing on top. The carrier (A2P) registration in your company’s legal name, and the paperwork we do for it, is part of the $1,000 onboarding; allow about two weeks. The texting add-on’s own price is set when it opens.

One credit is one segment, which is what the carriers actually bill. A short text is one segment; most of ours run to two or three, because every message carries a link back to the portal and the STOP/HELP line the carriers require. Each message in the app shows its own cost in credits, and you can reword it to bring that down.

Nothing stops. Casting calls still go out and contracts still reach people; we do not hold your operation to ransom over a texting bill. The month’s credits are counted as they go, and you are told when you pass three quarters of them so it is never a surprise.

Yes. Workspace is your staff’s messages and tasks, built in. A message can carry the event, performer or booking it is about, so the conversation also shows up on that record, and any message can become a task whose answer comes back to the chat. It is for your staff: performers and clients never see it.

A board across every event with the cast and their sizes; characters built from costume pieces and props; inventory; pulls, returns and overdue reminders; a per-booking styling note; and a login for wardrobe staff that sees wardrobe and never pay.

Everything for whoever runs the event on site: a brief of who, when and where, check-in at the venue, punctuality on the record, and photos handed in from the floor. A booking system is judged at 6:30 PM on a Saturday, so every reminder, every check-in and every brief is built for the person standing at the venue, on a phone, with no time.

In a database that is yours alone, on your own address (yourcompany.entertainhq.com). Nothing of any other company is ever in it.

After launch, yes: booking.yourcompany.com in place of yourcompany.entertainhq.com. Your own address is there from day one.

Yes, all of it: performers, clients, events, invoices, contracts as PDFs, media. Your roster, your clients and your contracts are never mixed with anyone else’s and never sold. It is your data, and leaving with it is not a negotiation.

Every company in its own database; passwords hashed, sign-in attempts throttled, sessions that expire; per-person grants so only the people who should see pay or client money can; and everything encrypted in transit. Off-platform backups with a tested restore, and a security pass over the whole product, are on the build plan before launch.

A bank and a payment processor (your own account connects in minutes), an accountant or bookkeeping software for the books and taxes, and a website. EntertainHQ runs everything between them, down to your team’s messages.

A person. Your onboarding hours first, then email support with someone on the other end who knows the product, usually the same day.